Temporary Part Time HR Administrator (6 Month Contract)

Key Responsibilities

HR Administration

• Maintain and update employee records within the HR Information System (HRIS), ensuring accurate and timely entry of personnel data (new starters, leavers, changes to terms, absence, etc.).
• Assist with the preparation and issuing of employment documentation, including contracts, offer letters, and variations to terms and conditions.
• Support the onboarding process by preparing induction materials, scheduling meetings, and coordinating required paperwork.
• Manage the HR  inbox, responding to general queries or escalating to the HR team as appropriate.
• Assist with monitoring and recording staff absence, annual leave, and other leave types.
• File, scan, and organise HR documentation in line with data protection and confidentiality standards.

Recruitment Support

• Provide administrative support to recruitment activities, such as posting job adverts, collating applications,  responding to queries, scheduling interviews, and contacting candidates.
• Conduct reference checks and right‑to‑work documentation processing as required.

General HR Support

• Assist with HR reporting by gathering and organising relevant data.
• Support the team with ad‑hoc HR projects and initiatives as needed.
• Ensure compliance with internal policies, procedures, and GDPR requirements at all times.

Essential Criteria

• Minimum of 1 years administrative experience required.
• Strong attention to detail and a high level of accuracy in data entry and document handling.
• Excellent organisational and time‑management skills, with the ability to prioritise workload effectively.
• Strong communication skills, both written and verbal.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Positive, professional attitude with a willingness to learn.
• Flexible and able to adapt to changing priorities.
• Team‑oriented but able to work independently when required
• Reliable, proactive, and committed to high standards of work.

Desirable Criteria

• Previous HR administration experience
• Previous experience working with HRIS or similar HR database systems.

What We Offer!

• Salary (will be discussed at interview)
• 33 days annual leave including Bank holidays (pro rata)
• Company pension scheme
• Excellent location outside of Belfast City Centre and with free onsite parking